Learning Groups Office Assistant (Maternity Leave)

HCOS is a thriving online learning community offering K-12 home and online education to students across the province. HCOS provides flexible solutions and programming tailored to every child’s learning journey.

HCOS has an opening for a Learning Groups – Office Assistant. This is a part-time, remote position, working 28 hours per week. This is a temporary, 12-month role maternity-leave coverage role. The primary purpose of this position is to provide office support and assistance to the Learning Groups team. This role also involves working as a member of the Learning Groups Office Team and closely with Learning Groups Administrators, Coordinators and families.

Duties and Responsibilities

• Provide office support to the LG team, personnel and families in alignment with KCCS and HCOS Mission, Vision and Values.
• Participate in regular virtual team meetings and occasional face-to-face meetings.
• Areas of oversight include:
  • Maintain LG data entries and reconciliation of LG revenue 
  • Posting expenses associated with Learning Groups budgets 
  • Prepare LG Team Employee Reimbursement Forms and LG Team Visa reconciliations
  • Update and maintain spreadsheets associated with LG Finance
  • Assist with reports as needed
  • Purchase items for the LG Team and Learning Group budgets as needed
• Assistance to the LG Team as needed.

Qualifications

• Demonstrates a commitment to, and a lifestyle reflective of, the KCCS Foundational Beliefs
• Aligned with our Biblical Attributes
• Must be detail-oriented and accuracy-oriented 
• A service-minded individual with a flexible attitude toward innovation and change.
• Financial literacy and data entry experience an asset
• Strong time management skills, including the ability to prioritize workload and flexibility to manage multiple tasks to ensure scheduled deadlines are met
• Excellent verbal and written communication skills
• Ability to build relationships and work relationally with team, coordinators, service providers and others
• Strong technological skills, including spreadsheets and an aptitude for learning new platforms
• Proficiency with Microsoft Office, Google Workspace, and willing to learn other internal and external programs and systems.

What we offer

• Wage range: $23.36 – $24.55/hour
• 28 hours per week, working remotely
• Consistent daytime hours, with occasional evening hours as needed

Heritage Christian Online School (HCOS) is a ministry of Kelowna Christian Center Society (KCCS). KCCS was established in 1982 with a vision for the community and global influence. KCCS exists so that all people can experience abundant life in Christ by reaching, raising up and releasing people who reflect the kingdom of God, through creating communities of belonging and learning